Limit Team Location Access

This guide walks through how to let a team member access only specific business locations in Appointible. Helpful when different team members work in different locations and should not see everything everywhere.

Open team members

1. Log in to Appointible.
2. Click Settings in the left menu.
3. Under Workspace, select Team.

Edit a team member

From the team list, pick the person that should have limited access.

1. Click the team member name to open Edit team member.
2. Scroll to the Permissions section.

Set primary location

This step is optional but highly recommended, so the team member’s main workplace matches the correct location.

1. In the team member details, find the Location field.
2. Choose the correct location from the list.
3. Use this when someone moves from one location to another and should now be treated as part of the new one.

Limit location access

This setting controls exactly which locations the team member can see.

1. In the Permissions section, check the Role. Locations cannot be limited under Full access – that role reaches every location by definition, which is why no location setting is shown under it.
2. Click Custom access. The permission groups open below, and the role moves off Full access so the settings underneath start applying.
3. Open the Locations group and select Selected locations.
4. Tick only the locations that should be visible to this team member, and leave the rest unticked so they stay hidden. The checkbox for the team member's own Location cannot be changed here.
5. Click Save at the bottom of the page.

What this changes

After saving, the team member will:

• See only the selected locations in Calendar when viewing schedules.
• Work only with clients, appointments, and services that belong to those locations.
• Avoid accidental edits in locations that should stay off limits.

If a team member later starts working in another location, return to Team, edit the person again, and update the Locations group under Custom access.

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