Nutrition software that books the follow-up
You're staring at your screen wondering if the client got the confirmation this time. You're already drafting the same email you've sent three times this week. This isn't a discipline problem. The booking layer under your practice has been unfinished for two years.
Keep your EHR. Fix the booking page on top of it.
You're running 20 to 35 clients a week, half in-person and half on Zoom, mixing insurance follow-ups with cash-pay initials on the same Thursday. The all-in-ones got you most of the way there and left the rest — dropped Zoom links, saturating reminders, half-empty Sunday calendars — on your desk at 8pm. The dropped booking is a dropped session, and a dropped session is care that did not happen. Appointible is the booking spine that runs on top of the EHR you already migrated into — built for the dietitian who actually exists, not the 5-session side hustler or the 50-seat enterprise.
Online Booking
Insurance flow on the left. Cash-pay flow on the right. One page.
Initial vs follow-up, on the same page
Your booking page treats a 60-minute insurance initial assessment and a 30-minute cash-pay follow-up as different services with their own durations, their own appointment and client custom fields, and their own cancellation rules. No conditional logic for you to build. No email triage on Sunday to sort out which client needs what. We have seen a dietitian lose $350 in four days to reschedules her old system couldn't handle. The leak is fixable. The leak is your booking page deciding, at the moment of intake, who this client is and what flow they belong in, before the question ever lands in your inbox.
A custom-branded embed on your site
The booking experience lives on your domain with your colors, your logo, and your practice name — not a third-party widget that breaks the brand impression at the highest-friction moment of the relationship. A new GI client arriving from a physician referral sees your practice on the first click, not a generic third-party form. The credential-less wellness-coach contingent on Instagram has slick booking pages and zero RD letters. Your credentials matter more — your front door should reflect the practice your training built, not the widget you settled for.
Stop carrying the integration tax
If you're running an EHR plus a separate booking tool plus a payment processor plus a video tool plus your calendar — five tools, nothing talking to each other — you've already partially switched. You did it eighteen months ago when you bolted scheduling onto the EHR you tolerate. Appointible completes that partial switch. Free import and export brings your appointment types, custom fields, client list, and branded embed over. Free onboarding assistance with Pro plus chat, email, and phone support stays with you for the calls at 7:30am.
Client Communication
The meeting link goes in the reminder. Not in an email at 4:48pm.
Custom fields attached to the appointment type
When a new GI-IBS client books, your appointment and client custom fields capture food-log notes and insurance verification details — already mapped to the right appointment type. No more emailing questions afterward and chasing the client to finish them before the session. No more rebuilding the question set every time you change platforms — you've already rebuilt it manually three times. The fields travel with the booking. The dietitians who tell us they are drowning in admin are naming this exact moment, repeated forty times a week.
Reminder cadence that lands at the right moment
Confirmation at booking. Email reminder 24 hours before. SMS reminder one hour before. Custom scheduled notifications you write once and queue to send before every virtual session — you drop your own Zoom or Google Meet link into the message template, and the cadence carries it for you. Some systems saturate patients with reminders so badly that a few outright cancel — the over-correction failure mode. Our cadence lands at the moments your client actually opens her phone. The 4:50pm waiting room stops being a guessing game.
Pre-booked follow-ups that close the cliff at session 2-3
Every RD knows the clients who drop off after a few sessions. The cliff is not a clinical problem. It's a scheduling problem dressed as a clinical problem. When you book the next biweekly follow-up at the end of the initial visit — and the next one at the end of that — there's no decision-fork at session 2 or 3. The behavior-change arc holds. SMS marketing brings clients back at the right interval if they slip. You stop spending Sunday at 8pm chasing the rebookings you meant to send on Friday.
Practice Management
Built for the 22-session solo practice the market keeps ignoring.
Hybrid in-person and virtual on one calendar
You see clients Monday through Thursday plus a half-day Friday — 22 to 30 sessions a week — half on Zoom, half in the office, often back-to-back on the same day. Appointible treats virtual and in-person as separate appointment types on the same calendar, each with its own reminder template — so the virtual reminder carries the meeting link you already host on Zoom and the in-person reminder carries the parking note. You stop reading two competing calendars at once.
Solo workflow with one associate, not an enterprise dashboard
You're not a 50-seat group practice. You're not a 5-session-a-week side hustler. You're the modal US nutrition practice — one RD, one associate, one part-time biller — and you've been duct-taping infrastructure built for the other two ends of the market. Our defaults match your shape: shared team calendar between you and your associate, simple service menu, one tier of permissions, no enterprise dashboards to navigate. Free onboarding assistance with Pro sets it up while you see clients, so Monday morning runs without a learning curve.
Cancellation enforcement that takes the conversation off your plate
Copay clients tend to be the worst offenders on no-shows. You know the pattern — you have been managing the inconsistency by hand, charging the fee 30% of the time, waiving 40%, half-charging the rest. The inconsistency creates the very pattern you fear. Your custom cancellation policy runs in the booking flow today so the client sees the rule before she confirms. You become the merciful exception-grantor instead of the policy enforcer. The 3%-per-year reimbursement squeeze requires you to stop leaking earned fees.
Get started in a weekend, not a quarter.
Free import and export plus onboarding assistance with Pro. You walk into Monday morning with the booking layer already live on your existing site.
Create account
Sign up in minutes. Tell us which EHR you keep — your chart history stays where it is.
Create a booking page
Set up your appointment types — 60-minute initials, 30-minute follow-ups, insurance and cash-pay flows, virtual and in-person — embedded on your domain. Free onboarding assistance with Pro walks you through it.
Share and get booked
Add the embed to your website and the link to your physician-referral handouts. New clients see your practice. You see one calendar.
New to Appointible?
Our online booking solution can help you seamlessly get a fully booked agenda for your business.
Get started freeThe booking spine you'll refuse to live without.
Not all-in-one. Not an add-on. The one tool you keep when you've finally stopped tool-hopping.
Text outreach that doesn't saturate.
Reactivation messages to clients who dropped off at session 3. Calibrated cadence so 'a few outright cancel' never describes your strategy.
Explore SMS Marketing SoftwareShow rate as a primary KPI.
Your show rate, no-show dollar leak, and follow-up cadence — surfaced as numbers you can read in thirty seconds. The 3%-per-year reimbursement squeeze demands operational visibility.
Explore Business Insights SoftwareReminders timed for hybrid practices.
Confirmation, 24-hour, 1-hour, and custom scheduled notifications — write the template once, drop in the meeting link you already use, and the cadence carries it to every virtual session. The 4:50pm waiting room stops being a question. The 'did you get my email' chains end.
Explore Appointment Reminders SoftwareCalendar built for solo plus one.
You and your associate share one view, with working-hours rules that close Friday afternoon and don't reopen until Monday 9am. The boundary lives in the system instead of in your head.
Explore Employee Scheduling AppAssociate management without enterprise overhead.
Assign appointment types to the right RD, reassign unassigned bookings, set cancellation rules per provider. The tools a two-person practice needs — none of the enterprise dashboards a group practice buries you under.
Explore Employee Management SoftwareClient records that travel with the booking.
Custom-field answers, client photo history, next follow-up. Your EHR still owns the chart. Appointible owns the scheduling memory so you stop reconstructing it from email threads.
Explore Client Management SoftwareMake your next move.
Start your free trial. No commitment. Cancel anytime. Just a better way to run your business.