Dance studio software for the semester schedule
It is 9:47 PM Tuesday. The parent portal logged out three families this week and they all called you instead of the front desk. You have not eaten dinner sitting down since 2019. Sunday at 8:47 PM you opened the spreadsheet to build next week's sub coverage and realized Miss Ashley still has not confirmed Wednesday hip-hop. Your software was built for gyms, your support hours were built for offices, and the all-in-one you pay for does four things well and twenty-five things halfway. Appointible plugs the seam your platform never closed — free import / export plus free onboarding assistance with Pro carry the cutover before your next recital.
You did not build a business. You built a job that requires your body in the building five nights a week.
Fourteen years on the door. 280 dancers across rec and competition tracks. Eight part-time teachers. A 4,200 square foot space in a strip mall between a Verizon store and a Jersey Mike's. You teach four levels of ballet, two jazz, a contemporary, a hip-hop, lyrical, tap, and the Saturday combo for the threes. Gross revenue $480K. Take-home for you, once you actually run the math, under $55K. You have not paid yourself in three weeks. Costume coordination, recital comms, and class scheduling all run on you. Appointible is the scheduling and online booking tool built for the missing middle — 200 to 500 students, evening-heavy, family-driven, recital-cycle, one studio owner who is also the choreographer and the sub coordinator and the costume rep. Free import / export and free onboarding assistance with Pro. Phone answered at 6:45 PM when it actually breaks.
Class Enrollment
Online enrollment your parents can actually use, on the device they actually use.
Online enrollment that does not log half your parents out
Fifty percent of your parents could not log in last week, and every one of them called your cell. Appointible gives every class — Ballet 1 through 5, Jazz, Tap, Hip-Hop, Lyrical, Contemporary, Acro, the Saturday combo for the threes — its own service with age range, level tag and teacher name on a page that loads in three seconds without a login wall at 9 PM Tuesday when she is enrolling Lily after bedtime. The booking page she sees matches the studio you actually run. The phone stops ringing at 9:43 PM.
Family records that show every dancer, every class, in one view
You cannot just see all of one family's enrollment in one place — your current tool makes you flip family by family, and you have been doing it the same way for four years. Appointible client profiles hold every dancer with notes and labels, custom client fields for tuition tier and discount tag, and the full appointment history in one record. The mom with three girls in seven classes shows up as one family with seven appointments — not seven disconnected rows. The first Saturday of every month stops being ninety minutes of reconciliation.
Recital, costume and competition coordination in one place
Recital costume deposits are $75 per class per dancer, due October 15. Competition team entries are $400 per dancer per event, three events this season. Right now this lives in a separate spreadsheet, a separate envelope at the front desk, and a separate text thread with the costume rep — the kind of breathless, all-in-one-breath list that is the syntactic signature of operational overwhelm. Appointible's custom appointment and client fields hold the costume size, recital number, and competition entry per dancer; client segmentation pulls the list for the right SMS campaign (Pro). You stop chasing the deposit thread in November.
Parent Communication
Class reminders, recital comms, and the awkward past-due text — handled.
Class reminders that respect the carpool, not the recital cast
You cannot email everyone participating in a single recital — it is infuriating, and you have been working around it for three years. Appointible groups dancers by class, level and recital number, so the two-hour reminder for Tuesday Ballet 3 goes to that cast and only that cast, and Wednesday hip-hop gets its own. The mom in traffic at 4:35 who forgot today is Tuesday Ballet and not Wednesday Jazz gets the text, the reschedule link is in the same message, and she taps once to pick a make-up slot at her dancer's level. You stop being the routing layer for nine weekly classes.
Recital and competition comms that do not eat your January
From January 6 to recital Saturday in May you send roughly 40 group messages — costume measurements, dress rehearsal call times by number, ticket sales open, picture day forms, the parking change at the high school auditorium, dressing room assignments. Right now they live in a Facebook parents' group — the same place studio owners go for 'tell me I'm not the only one' threads — and a third of your families never see the posts. Appointible sends the right cast the right message — Ballet 3 about costume fittings on the 18th, competition team about Friday's run-through. Every parent gets the message that matters to her dancer. None get the ones that do not.
Costume and recital fee nudges, so you do not send them at 9 PM Thursday
You hate sending the past-due text. You write it three times. You soften it. You send it Thursday at 9 PM and wonder if you should have waited — and a $150 costume balance has been sitting on a sticky note for six weeks because nobody wants to be the bad guy. Appointible's scheduled text messages (Pro) send the costume reminder and the recital fee due-date nudge on a cadence you set once, in warm language with the family name and the specific amount. The system carries the awkwardness. You stay the teacher the dancers run to in the lobby.
Studio Operations
Teacher schedules, sub coverage, and class-fill that stops living on your phone at 10:47 PM.
Sub coverage that does not start with a group text at 10:47 PM Tuesday
Miss Ashley just texted at 10:47 PM that she has an audition Wednesday and needs a sub for the 5:15 hip-hop. Your sub list has four names and two of them cannot teach above Ballet 3 — and the 8-to-4:30 vendor support hours are a joke when your studio runs at night. Appointible holds every teacher's team profile, working hours, and qualifications — ballet syllabus level, hip-hop years, competition coaching. Reassign the class to the right teacher in two taps, team notifications fire to her phone, parents get the updated confirmation, and you stop building a coverage spreadsheet in bed at 11 PM.
Studio A, Studio B, and the back room — on the rooms calendar
Studio A has the marley floor, Studio B is mirrored and fits 12, the back room is for privates and tumbling. Studio B sits empty Mondays 4 to 6 because nobody scheduled it. Studio A got double-booked twice this season because Thursday 6 PM contemporary and a private both got penciled in. You know this in your body, not on a screen — and you have been on the same broken tool for six years. Appointible's room booking and rooms calendar treat each studio as a bookable resource, and analytics surfaces bookings per service per slot. The dead Monday slot becomes Acro 1. The double bookings stop.
Class-fill numbers small enough to face on a Sunday
You have been running Thursday 5 PM Lyrical 2 for three years. Six dancers enrolled. Four come most weeks. You teach it because Sophie's mom signed her up in 2023 and you do not want to be the reason Sophie stops dancing — losing a family can feel like losing a limb. Meanwhile Tap 3 is overflowing. Appointible's analytics shows bookings per class per teacher per season, revenue per service, and the busiest days and hours. The decision to merge Lyrical 2 into Contemporary stops being guilt and becomes a number.
Get your studio enrolled online before fall registration — in three steps.
Two weeks after recital ends is the least bad window. We do the migration while you teach.
Create account
Two minutes on the Free plan — up to 4 users, 200 appointments/month, no credit card needed. Pro is $5/user/month billed annually ($60/user/year) or $8/user/month month-to-month. 30-day money-back guarantee on Pro. No annual contract — ever.
Create a booking page
List your ballet, jazz, tap, hip-hop, lyrical and contemporary classes by age and level, your teachers, and your rates. Free import / export brings your family records, attendance, and custom-field costume measurements across. Free onboarding assistance with Pro.
Share and get booked
Drop the link on Instagram, your studio website, the lobby QR code. Real-time service availability works from the first enrollment forward. A human answers the phone at 6:45 PM when it actually breaks.
New to Appointible?
Our online booking solution can help you seamlessly get a fully booked agenda for your business.
Get started freeThe tools the missing-middle dance studio actually uses every week.
Built for the 200 to 500 student studio with three to ten teachers, a real recital season, evening operating hours, and an owner who is exhausted enough to sign up for a $497 coaching program at midnight and quietly cancel it Wednesday.
SMS marketing for the families who already love you
Two-line texts to the competition team about Friday's run-through, to Ballet 3 about costume fittings on the 18th, to the lapsed Tiny Tot family that has not been back since August. Client segmentation lands the message with the right family — in their pocket, in your voice, read the same afternoon.
Explore SMS Marketing SoftwareClass-fill insights small enough to face on a Sunday
One screen. Bookings per class per teacher per season. Revenue per service. New vs. returning client mix. Busiest days and hours. The numbers you stopped tracking because dreaming up new programs became its own addiction — finally legible, finally actionable, finally yours.
Explore Business Insights SoftwareClass reminders that fire on time, by cast
Email confirmation on enrollment. SMS reminder two hours before class (Pro). Reschedule links built in. A missed Tuesday Ballet turns into a Thursday rebook without a single text from you. The Saturday 8:47 PM spreadsheet rebuild stops being a survival pattern and starts being a habit you broke.
Explore Appointment Reminders SoftwareTeacher scheduling for the 10:47 PM sub text
Every teacher's team profile, working hours, syllabus level and style qualifications on file. Reassign in two taps, team notifications fire to the right teacher, the schedule updates, parents get the new teacher name in their confirmation. The group-text-chain era ends the day you stop being the routing layer.
Explore Employee Scheduling AppTeacher management without the spreadsheet
Track teacher working hours, vacation, and qualifications in custom team profile fields. Bookings per teacher surface in analytics, so the Thursday 5 PM Lyrical 2 teacher's actual class average becomes visible, not assumed, and the decision to keep it stops being a guess.
Explore Employee Management SoftwareFamily records and recital details in one place
Every family profile holds every dancer, every class, appointment history, notes and labels, and custom client fields for tuition tier, costume size, recital number, and competition entry. The 12-year data lock-in you have been afraid to break is what free import / export takes off your plate before your next recital.
Explore Client Management SoftwareMake your next move.
Start your free trial. No commitment. Cancel anytime. Just a better way to run your business.