Cycling studio software that books the bike, not the ticket
It is Sunday, 9:43 PM. Tuesday 5:30 is at thirty-eight on a forty-bike floor, the 6 AM has four names, and your top instructor just texted hey real quick about Thursday. Your partner stopped speaking twenty minutes ago. The TV is on and you are not watching it. That moment is what Appointible was built for — bike assignment, two-way SMS, ride reminders and instructor swaps that run without you being the routing layer.
Your studio runs you. The big chains already figured this out.
Six years in, you opened a forty-bike room because a local studio with a real instructor in it could beat a tablet on a connected bike. You were right. What you did not budget for was the Sunday-night bike chart, the half-empty Tuesday 12:15 you cannot bring yourself to cut, and the booking bill you have privately called a constant source of grief for two years. Appointible is the booking layer for the studio you actually run — one room, thirty to fifty bikes, four to eight instructors, drop-ins and intros on one team calendar. Free import / export. Free onboarding assistance with Pro. No annual contract on either plan.
Class Booking
Every bike, every ride, every rider — visible in real time.
Online booking that includes the bike, not just the class
Your riders are not buying the 6 PM Thursday. They are buying bike 17, second row, on the aisle, with Jess. Appointible's equipment booking treats every bike as a real bookable resource on the equipment calendar — open bikes show as available, the front-row tier is its own service with a higher price (price types: from–to, fixed, varies). A rider in the grocery line taps Thursday 5:30, picks bike 12, and gets a confirmation in eleven seconds — no app download, no login wall. Drop-ins and intro riders flow through the same booking page, not the four checkout paths your current system glued together.
Two-way SMS that refills the slot the second a bike opens
Saturday 9 AM filled by Thursday night. By Friday afternoon three regulars cancelled — and on the platform you are paying for now, three bikes sit empty Saturday morning because nobody was told. Appointible's scheduled text messages and messages inbox (Pro) let you push the open bikes to the right rider segment in one tap, and replies land in your inbox. The first yes books the bike on the equipment calendar. You do not field DMs at 9:47 PM about why nobody got notified. The ride runs full — the way you priced it to.
Drop-ins, intros, and tiered rates on one page
Right now your $20 first ride lives on a Square button and your $99 three-week intro is a coupon code you remember to honor. That is how a new rider buys the intro twice. Appointible's service offerings list each ride type as its own service with its own price type (from–to, fixed, varies), and the custom booking & cancellation policy on Pro spells out the rules on the page. Custom client fields hold a 'founder' or 'corporate' tag so the front desk sees the rate on her profile, and client segmentation groups riders by tag for the right SMS.
Rider Communication
Ride reminders, intro-pack conversions and lapsed-rider win-backs that fire without you.
Ride reminders that match the bike your rider booked
She books bike 22 for the Thursday 5:30 with Marcus. Forty minutes later she gets an email confirmation that names her bike, her instructor, her ride, and the cancellation policy. Two hours before clip-in she gets an SMS reminder (Pro) with the same details and a reschedule link. Automatic no-show tracking flags her if she ghosts. The studio that texts her by bike number is the studio she trusts with her 6 AM. The studio that forgot to confirm is the one she replaces with the connected bike in the basement.
Turn the intro rider into a regular before she drifts
You sold 38 intros last month at $20 a ride. Thirteen riders came back a second time. The rest left a phone number on the table because you were teaching the 6:30 and rebuilding the bike chart for the 7:45. Appointible's scheduled text messages (Pro) let you build the intro arc once — a check-in after her second ride, a soft offer at day 14, a last-chance nudge at day 20 — sent in your voice, signed by your studio. Client segmentation surfaces who replied. The conversion rate stops depending on whether you remembered. The leak you have been absorbing in your own time finally has a name and a number.
Win back the rider you have not seen in six weeks
She rode three times a week for two years. Then she had a baby, or marathon training started, or a connected bike showed up in the basement. You think about texting her every Sunday and you do not, because one text feels small and forty feels impossible. Appointible's client segmentation builds the list of riders who have not booked in 21, 45 or 60 days, and one SMS campaign (Pro) goes out to all of them — the new instructor on the Sunday 9 AM, a comeback offer, a simple miss seeing you in the front row. A text in her pocket — the channel an at-home bike can't match.
Studio Operations
Instructor schedules, bike capacity and back-to-back rides that stop living on your phone.
Cover the 6 AM ride before clip-in
Roughly every twelve days an instructor texts at 5:40 AM that she cannot ride the 6. Your jaw clenches. You fire a group thread to four part-timers who all teach somewhere else too. Nobody answers in time. At 5:55 you are pulling on cycling shoes to teach a playlist you do not know. Appointible has every instructor's team profile, working hours, and ride qualifications on file. Reassign the ride to the right instructor in two taps, the team notification fires, and every booked rider gets the updated confirmation — all before your second espresso. You go back to sleep.
Bike-by-bike booking, not theoretical capacity
Your forty-bike room cannot hold forty-one riders, and bike 12 cannot be booked by two people for the same 5:30. On the platform you are using now it happens monthly — the second rider shows up, the bike is taken, the apology goes on you. Appointible's equipment booking and equipment calendar treat each bike as a distinct bookable resource. Front-row bikes can be priced as a separate service. Bikes in the broken-pedal corner get parked on the equipment calendar until the mechanic comes Thursday. The math behind the room finally lives in the software, not your head.
Multi-class days with a fifteen-minute turnaround
Tuesday: 6 AM, 7:15, 12:15, 5:30, 6:30, 7:45. Six rides in one room. Fifteen minutes between the 5:30 and the 6:30 to wipe down forty bikes, swap shoes at the desk, restock the towel station and check in the next forty riders. Appointible's work-schedule planning lets you build the turnaround as a non-bookable block on the service-provider work schedule, hands the front desk a schedule view sorted by ride, and the day view shows the next forty riders in order. The schedule you printed is the schedule that runs — not the one that fell apart at 5:42 PM with one rider still on her bike.
Get your cycling studio booking online in three steps.
Open online booking this week, without the migration dread.
Create account
Two minutes. No credit card. No annual contract — ever.
Create a booking page
List your rides, instructors, bikes on the equipment calendar, and your intro service. Free import / export pulls rider data and history across — free onboarding assistance with Pro keeps you company through cutover.
Share and get booked
Drop the link on Instagram, your website, your studio door. Real-time bike availability on the equipment calendar works from the first booking.
New to Appointible?
Our online booking solution can help you seamlessly get a fully booked agenda for your business.
Get started freeThe tools a single-location cycling studio uses every week.
Built for one room, thirty to fifty bikes, four to eight instructors, and an owner tired of being the bike chart.
SMS marketing for the riders who already love you
Two-line texts to lapsed regulars, intro riders on day 20, the segment that joined the Saturday 9 AM last month. Straight to the phone in her pocket — the channel an at-home bike can't match.
Explore SMS Marketing SoftwareClass-fill insights you can actually look at
One screen. Bookings per ride, per instructor, per slot. Revenue per service. New vs. returning rider mix. The numbers, small enough to face on a Sunday.
Explore Business Insights SoftwareRide reminders that fire on time
Email confirmation on booking with bike number and instructor. SMS reminder two hours before clip-in (Pro). Reschedule links built in, so cancellations free the bike in time to push it back out by SMS.
Explore Appointment Reminders SoftwareInstructor scheduling app for the 5:40 AM text
Every instructor's team profile, working hours and ride qualifications on file. Reassign in two taps and team notifications fire. Riders get an updated confirmation. You go back to sleep.
Explore Employee Scheduling AppInstructor management without the spreadsheet
Track instructor working hours, vacation, and certifications in custom team profile fields. Bookings per provider surface in analytics, so the Tuesday 12:15 instructor's fill average becomes visible.
Explore Employee Management SoftwareRider records and history in one place
Every rider profile holds appointment history, custom client fields for founder rate, shoe size, and injury notes, plus notes and labels. Free import / export means the data you fear losing comes across without re-keying.
Explore Client Management SoftwareMake your next move.
Start your free trial. No commitment. Cancel anytime. Just a better way to run your business.